All the elements of a Toastmasters meeting are timed and recorded by the Timekeeper who is equipped with a stopwatch and timing flags. The timing flags explain the time range for each timed event.
During the Meeting:
When the Toastmaster calls on you to explain your role, stand, acknowledge the Toastmaster, and demonstrate how you will use the flags to indicate the timing progression of Joke Session, Table Topics, Evaluation, and Prepared Speech Session of the meeting. Also explain that any presenter going over time will be disqualified from the vote.
Hold each flag until you go to the next flag. This is extremely helpful to each speaker.
The Toastmaster will notify you if timing will be different from the standard time. If the changes confuse you, do not be afraid to ask when to change the flags. It is better not to guess, as timing is very important to the speakers.
Toward the end of the meeting, the General Evaluator will call you to give a report. At this time, stand at your seat and briefly give the names and exact time for each Speaker, Individual Evaluator, Table Topics speaker and Joke Teller. And also, the Vote Counter will help you to write the report on the whiteboard.
Note: Be sure the Toastmaster and Session Master are aware if the meeting starts to get behind schedule.
The Job's Script (optional)
Dear fellow members and distinguished guests, I am the timer for tonight. When you deliver your speech, I will help you control your time. When I raise the green flag, you are qualified. When I raise the yellow flag that means you still have one minute left. When I raise the red flag, you should end your speech as soon as possible. After 30 seconds, end your speech or you will be disqualified.
Times are: for a prepared speech, 5-7 minutes, plus or minus 30 seconds. For a Joke and a Table Topic, 1-2 minutes, plus or minus 30 seconds. For an Individual Evaluator, 2-3 minutes, plus or minus 30 seconds.